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AI at workIntermediate

AI in the Company: Security and Rules

Rolling language models out across a team: what happens to the data, which rules people actually follow, and how much risk you are choosing to carry

AI in the Company: Security and Rules

About this course

A course for the person who has to answer for the rollout rather than for their own output: a department head, an IT or security lead, an operations or HR manager, a founder in a company small enough that the question lands on their desk anyway. The subject is not what a model can do, but what happens around it — where the data goes, who holds a copy, which rules survive contact with a deadline, and what each safeguard costs.

Eleven lessons build a working set of artefacts: a three-bucket data classification, a one-page usage policy written in examples instead of prohibitions, an employee memo, a vendor checklist, an agent permission matrix and an incident record. All of them sit in the lessons as templates you can copy and adapt in an afternoon.

The tone is deliberately unalarmed. There is no claim that models steal secrets and no promise that some setting makes a service safe. Risk here is something you measure, reduce to a level you can defend, and then live with. The course also says plainly what most guidance avoids: a blanket ban does not produce zero use, it produces invisible use — and invisible use is the worse outcome. Nothing is tied to a particular product, model version or plan name, and there are no references to the law of any one country: the categories and the practices travel, the statutes do not.

Course curriculum

  1. What actually happens to company data

    Where a message goes after it is sent, what a business plan really changes, and why banning the tools produces invisible use rather than none.

    • 1.What happens to the text after you press send14 min
    • 2.Free plans, business terms and the “do not train on my data” switch14 min
    • 3.Shadow use: why the ban loses13 min
  2. Rules people can actually follow

    A three-bucket classification, an honest view of what de-identification buys you, and a one-page policy written in examples rather than prohibitions.

    • 1.Three buckets: free, de-identified, never15 min
    • 2.De-identification is harder than deleting the surname15 min
    • 3.A one-page policy people actually read14 min
  3. People and automation

    What to teach staff so the common mistakes stop repeating, and how to handle text the model reads from outside — especially once it can act on what it reads.

    • 1.Training staff: the mistakes that repeat13 min
    • 2.Untrusted text and agent permissions19 min
  4. Vendors, incidents and value

    How to check a supplier before you sign and what happens when the contract ends, what to do when data is already in someone else's chat, and how to watch the rollout without watching the people.

    • 1.Checking a vendor: where it runs, what the terms say, what happens at the end15 min
    • 2.The data is already in the chat: handling the incident14 min
    • 3.Oversight without surveillance, value without theatre16 min